Create a Year-End Run

Link only available after first pay of new year has processed.

All fields on the Create Y-Run page are view-only, and based on the last processed payroll of the last year. Use this page to initiate a year-end run that is not part of the regular series of payroll runs defined in your calendar, and adjustments belong to the previous year. No payments are issued for this run.

A year-end run is used to adjust employee year to-date totals for earnings, deductions and contributions after the final pay of the year is processed. This ensures that employee tax forms are accurate. To further ensure accuracy of tax forms, verify the employee names, addresses, and social insurance numbers (SIN) before processing a year-end run. Year-end runs also allow you to set up new employees who may not have been on the payroll during the past year but for whom a tax form is required.

Create a year-end adjustment run only if it is not possible to make required adjustments in or before your last payroll run of the previous year. You can submit as many year-end runs as required within the allowed time frame. Adjustments are cumulative.

Note: Tax forms (T4s/RL-1s) are not produced when a Y-Run is processed. Once validated, tax forms can be requested by calling the IVR.

Tasks

Create a Year-End Run

Only one year-end run may be open at one time. If a year-end run is already open, Powerpay displays the message Year-End Run - Open - 'Create New Run' Links not available and the Create New Regular Run, Create New Extra Run, and Create New ROE Run links do not display.

Once Create Year End Run link is available - the button will remain until the last business day in May.

If you require a Year-End Adjustment run after this date, contact your Customer Support Team.

Steps to create a Year End run.

  1. Go to the Select Pay page.Closed Select the Pay Period menu button.
  2. Click the Create Year End Run button. (Button will only be available after first pay of new year has processed.)

  3. If no regular or extra runs are open, Powerpay displays a message reminding you that all entries on the year-end run must be submitted before you can open a regular or extra run.

    If any regular or extra runs are open, Powerpay displays a message reminding you that the year-end run must be submitted before you can return to the regular or extra run, and that any permanent changes entered on the regular or extra run do not apply to the year-end run.

  4. Select Yes to confirm that you want to create a year-end run.

  5. Click Save.

    The Pay Period Number, Payment Date and Pay Period Ending Dates are view-only fields and the values displayed are based on your last payroll run in the previous year.

  6. Add and/or Amend Employee profile on a Year End Run

  7. Enter year to date adjustments.

If you require adjustments to correct values in an incorrect province or business number the Year-End Adjustment Spreadsheet must be completed and emailed to Dayforce. To locate the spreadsheet, click here.  For instructions to complete the spreadsheet, click here.

Email your request to [email protected].

All other employee year to date adjustments can be entered into Powerpay.

Field Information

Note: For Hours and Earnings Fields, more records may be required. Enter information in the records displayed, click on Save. Powerpay adds more rows.

Note: If you need more records than displayed initially, click Save on what you have completed. Powerpay adds more rows.

Field Information
Employee Information Bar Displays view-only labels and corresponding values for the employee and company level information based on the last processed payroll of the year.
Employee Tax Information Displays the following for an employee:
  • Province of Employment
  • EI Category
  • Federal Business Number (corresponding to employee’s EI Category)
Hours (See Note above if more rows are required) Displays without default descriptions. Use this section to select a description, enter the hours, and, if required, enter an exception rate and department for the entry.
Earnings (See Note above if more rows are required) Displays without default descriptions. Use this section to select a description, enter the dollar amount, and, if required, enter an exception department for the entry.
Government Deductions Displays information based on the employee’s Province of Employment at the last payroll run of the year.
Miscellaneous Deductions & Contributions Deductions and/or contributions are not automatically taken on Year End Adjustment Runs and must be entered as one time amounts. Use this section to enter the dollar amounts for any of the Miscellaneous Deductions and Contributions that you need to update for the employee.
Garnishment Deductions Displays any active and deleted garnishments that the employee had in the year applicable to the year-end adjustment run. Use this section to enter any dollar amounts for the garnishments that need to be updated for the employee.
Net Pay If applicable, enter the Net Pay if you need to update a manual cheque.

Refer to CRA’s Pension Adjustment Guide (Publication No. T4084) for a detailed explanation of the PA calculation for each different type of plan (i.e., money purchase, deferred profit sharing, defined benefit). The maximum reportable pension adjustments for 2026 are:

  • $35,390 for Money Purchase plans
  • $17,695 for Deferred Profit Sharing plans
  • $34,790 for Defined Benefit plan [($3,932.22 x 9) - $600]

Note: If you have pension adjustments to report and an actuary is providing the details for you, ensure they are aware that you must have the information prior to processing your tax forms.

Verify your Data

  1. Verify data using the Data Verification page.Closed From the Process menu, select Data Verification. Check each field where you entered values against the totals displayed in the Year-End Adjustments Run – Totals section.

  2. Preview the payroll run on the Payroll Preview page.Closed From the Process menu, select Payroll Preview.

Powerpay displays any employee who has a year-end adjustment on the Employee Totals page. Click the employee’s name to open the Employee Details page to view that employee’s year-end adjustments. The amounts recorded for the year-end adjustment update the employee’s year-to-date totals for that field for the previous year.

Note: No payments are produced on a Year-End Adjustment run – Employee, Federal, Provincial or Third-party

Note: Dayforce does not process any remittances to government agencies. Such remittances are your responsibility. All remittances relating to statutory and provincial payroll taxes and health care levies, resulting from adjustments, must be sent directly to the appropriate governing body. Dayforce will not remit these amounts on your behalf. For payment options for CRA, click here. For Revenu Quebec, click here. For all other agencies, please consult their website for instructions. In addition, although Powerpay calculates the employer costs for provincial payroll and medical taxes and Nova Scotia WCB employer premiums, you are responsible for remitting these amounts.

Note: Year-to-date entries for earnings not previously reported on the register will not update the respective Provincial Medical totals, for example, EHT.

Note: Year-to-date entries will not calculate vacation accruals or update EI history. It is your responsibility to enter these updates with your next regular payroll run.